Health & Safety Handbook

Health and safety legislation places specific duties on employers to make arrangements to protect the health, safety and welfare of their employees whilst at work and others (such as visitors and contractors) that might be affected by their undertakings.

To help us comply with these duties we have assigned specific health and safety responsibilities to Key Personnel for their areas of work. In addition, we have a Health and Safety Management System that includes:

  • Our Health and Safety Policy.
  • Safety responsibilities for key personnel.
  • Safety Arrangements to deal with health and safety issues in our workplace.
  • Risk assessments.
  • Procedures to deal with emergencies.
  • Employee safety rules.
  • Additional information such as documented Safe Systems of Work, specific safety rules and fire precautions, are also provided.

Other information provided to help employees with health and safety issues includes:

  • The displayed Health and Safety Law Poster.
  • The displayed current Employer’s Liability Insurance Certificate.
  • Health and safety literature and information leaflets.
  • Appropriate safety information and the significant findings of risk assessments.
  • Information relating to Safe Systems of Work.

Employee Legal Responsibilities

As an employee you have a legal duty to take reasonable care of yourself and others and to co-operate with management on all aspects of health and safety.

You must co-operate with and follow all emergency arrangements.

You must ensure that you report all accidents, near misses or damage to equipment and property as soon as possible. You must co-operate and assist with any accident/ incident investigations when asked.

You must refrain from deliberate acts or interference with anything provided in the interests of health, safety and welfare. This includes alteration, removal or deliberate disablement of guards and other safety devices and unauthorised alteration or repair of equipment.

You must carry out your tasks in a safe manner and follow any instructions or Safe Systems of Work provided to you by Management. Should you identify any hazard or hazardous situation, you must report it to the person in charge immediately or as soon as possible.

You have a duty to ensure that all personal protective equipment provided for you is worn as directed, kept clean, maintained and stored in the correct manner.

It should be remembered that a breach of health and safety legislation by you may constitute a criminal offence and action may be taken against you by the Enforcing Authority, which can result in heavy penalties, i.e. fines and or imprisonment.

Safety Rules

This section of the Employee Safety Handbook outlines some of the general health and safety rules. There may be other more specific procedures about how you carry out your tasks and specific working practices for which training and instruction will be provided.

Hazard Reporting

We have implemented arrangements to encourage you to report, to the person in charge, hazards, unsafe conditions and practices that may affect you or others in order to reduce the possibility of injury or illness at work.

Hazards should be reported to your supervisor or manager. We encourage participation, so that defects or hazards can be quickly identified and remedied.


To encourage your involvement in the health and safety of the organisation we provide opportunities for consultation with employees through various means. If you have any health and safety concerns you should raise them with your supervisor or manager.

Every effort will be made to provide consultation and communication on important health and safety issues such as:

  • Risk Assessments and subsequent Safe Systems of Work
  • Workplace hazards
  • Emergency procedures
  • New working practices, new work equipment
  • Workplace welfare issues

Occupational Health

Hazards that have the potential to harm you, or anyone connected with our business, are identified in our risk assessments.

Where appropriate, Occupational Health needs will be identified through our risk assessment process. Suitable control measures will be implemented and where necessary, Occupational Health services will be provided. You will be informed of any requirement for you to take part in health monitoring. We anticipate that you will provide full cooperation by attending for health monitoring should this be deemed necessary. Results of such monitoring will be confidential.

Risk Assessments

We carry out the process of risk assessment to reduce the risk of injury and ill health, and identify:

  • The significant hazards that employees may be exposed to
  • Who could be harmed and how
  • Identifying existing control measures
  • The likelihood of someone being harmed by the hazard
  • What (if any) further actions are required
  • Appropriate Safe Systems of Work and necessary training

For further information on the completion of risk assessments and to view those relevant to your specific role you should speak to your supervisor or manager.

Safety Records

We keep records of health and safety management actions and of inspections of plant and equipment as required by law. Should you wish it, your manager can arrange for you to see them.

General Safety Rules

  1. You must obey all rules, signs and instructions
  2. You must attend relevant health and safety training
  3. Only undertake tasks for which you have been trained
  4. Ensure that all equipment used is in a safe condition
  5. Wear Personal Protective Equipment as specified
  6. Do not enter unauthorised areas
  7. All accidents, incidents, hazards and near misses must be reported to the person in charge as soon as possible after the incident
  8. Smoking is not permitted in the workplace
  9. Maintain good housekeeping at all times
  10. Ensure all pedestrian and vehicle traffic routes are kept clear at all times

Accident Procedures

You must report all injuries suffered at work (however minor) to management and enter details in the Accident Book.

You must report all accidents, incidents, near misses and dangerous occurrences to management immediately.

You must report all instances of damage to any property or articles to management immediately.

Working Practices

You must not operate any equipment or use hazardous substances unless you have been trained and authorised to do so.

You must use all work equipment in accordance with your training and instructions.

You must report any fault, damage, defect or malfunction in any equipment to management immediately or if this is not possible as soon as reasonably practicable.

You must not make repairs to any work equipment unless you have been trained and authorised to do so.

When cleaning work equipment you must use the correct procedure as instructed.

Work equipment must not be left switched on without someone in control of it.

Employees under 18 years old must not operate (unless under direct supervision) or clean certain dangerous machinery.

You must use all hazardous substances in accordance with writtenassessments and instructions.

All hazardous, flammable or explosive substances that are not in use must be stored correctly in their designated safe storage areas.

You must follow safe working procedures and any training and instructions given on handling glassware.

You must obey the Drugs and Alcohol Policy of the organisation.

You must carry out manual handling tasks as instructed.

You must comply with all safe working procedures as detailed by the organisation.

You must wear suitable foot wear at all times at your workplace.

Working Conditions, Working Environment

You must use the correct tools provided at work.

You must clear up any spillage within the work area as soon as possible and report any hazardous conditions that exist.

Waste hazardous substances must be disposed of in a safe and approved manner.

Do not allow hazardous substances to enter drains or sewers.

You must keep all areas clean and tidy.

You must dispose of all rubbish and waste materials as instructed.

You must report any hazardous conditions to management.

Fire Precautions

You must report any use of fire fighting equipment to management.

Do not attempt to fight fires unless you have been trained how to do so.

You must comply with all established emergency procedures.

You must not obstruct any fire escape route, fire equipment or fire doors at any time. Locked or obstructed fire escape routes must be reported immediately to management.

You must not interfere with or misuse any fire equipment provided.

Fire doors should be kept closed at all times, unless fitted with an automatic release device.


You must report to management any medical condition or use of medication which could affect your safety or the safety of others.

You must cooperate with the organisation’s health surveillance provisions.

You must inform management, as soon as possible, if you are pregnant.

You must report to management any instances of illness that could compromise food safety and or other people’s wellbeing. This includes:

  • Diarrhoea, sickness (vomiting) and other stomach disorders
  • Any discharge from the eyes, ears or nose or a sore throat
  • Any septic skin condition such as sores, boils, septic cuts etc.
  • Any other infection.

You must not attend work under the influence of either alcohol or illegal drugs.


You must maintain high standards of personal hygiene at all times when at work.

You must protect all open wounds with a suitable dressing, whilst at work.

You must not consume food or drinks in a place where it may become contaminated.

Hazard and Warning Signs and Notices

You must comply with all workplace warning signs and notices displayed.


Regular safety checks must be carried out on all work vehicles.

Do not drive or operate any work vehicles without approval.

You must not allow unauthorised passengers in work vehicles.

You must not use work vehicles for unauthorised purposes.

You must not overload work vehicles.

You must report to management any medical condition that could affect your ability to drive.

If you drive your own vehicle on company business, you must provide proof that:

  • you have a full current UK driving licence
  • the vehicle has been taxed and is insured for business use
  • the vehicle has been properly serviced and has a valid MOT.

You must not use a hand held mobile phone whilst driving.

Protective Clothing And Equipment

You are required to use all personal protective equipment as instructed.

You must not damage or misuse personal protective equipment.

Personal protective equipment must be stored correctly.

You must inform management of any personal protective equipment defects or loss.

Gross Misconduct

You will be liable to summary dismissal if you are found to have acted in either of the following ways:

  • Serious breaches of these health and safety rules, which endanger the lives of or may cause serious injury to employees or any other person.
  • Interference with or misuse of any equipment for use at work, such that it may cause harm.